FHM Registration -
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FHM Terms and Conditions

Frank Holder Management are here to help and advise you, we understand that when you first look to join an agency, you may not know what exactly you have to do and what this entails. There may be many questions that you feel the need to ask and that is why we are here to help and guide you! 

 

Please read the Terms & Conditions below carefully as together they form the binding contract (referred to you as this “contract”) between you (referred to as “you” or “your” “artiste”) and Frank Holder Management (referred to as “Frank Holder Management” or “we” “us” or “our” “agency”). 

 

By submitting your application to be registered as an artiste with Frank Holder Management you agree to be bound by this contract. If there is anything you do not understand in these Terms & Conditions then please contact us. 

 

You can apply to Frank Holder Management by completing and returning our registration form. You must provide complete and accurate responses to all the information requested on this form. 

 

Frank Holder Management is a sole agency, children registered with Frank Holder Management may not attend any independent auditions without prior permission from us and may not be registered with any other agency under any circumstances unless previously requested in writing and agreed by us. 

 

Payment of fees 

 

Payments from Production Companies are sent to Frank Holder Management directly and money is held for artistes in a secure separate account as required by law. All artistes should give their account details for payment. When we receive payment for any artiste, we deduct our commission and pay the artiste the balance. We charge commission at 20% of the gross rate paid on any audition and projects processed directly through our agency. 

 

Production Companies often take a long time to make payments to artistes - this can be 6 months or more. We invoice if required to do so and chase payments as much as possible, but Frank Holder Management accept no responsibility for non-payment of fees due from any Production Company or any Casting Agent. Artistes must have their own bank or building society account and money will be paid directly to the artiste. You must bank at least ⅓ of your child’s earnings for them. We keep full records of the amounts children have earned and inform the Inland Revenue of earnings by any child that are over the income tax threshold in any financial year. It is your responsibility to ensure any income tax due is paid and we will let you know if you should consider appointing an accountant for your child. 

 

Auditions 

 

Fantastic news if you have been selected for an audition! Always aim to arrive at least 10 minutes earlier, this will give you plenty of time to find the audition, to catch your breath, to read and prepare anything you may need before you go in to the audition. A tape measure comes in hand and ensure you have our contact details to hand. 

 

Each audition is different, to be enjoyed, to gain experience and to have fun! Auditions can range from a few minutes to a whole day, so come prepared with plenty of food and drink! Chaperones/parents rarely accompany a child into the audition and please do not try to discuss or speak to the Casting Director. 

 

Auditions tend to be arranged between 24 hours or within a couple of days. We will let you know immediately we are given a casting, but sometimes we receive a call late in the evening for an audition the following morning. Theatre and stage shows usually give more notice. Bearing this in mind, it is important to think carefully about whether you can give this level of commitment. We cannot guarantee that we will be able to gain auditions and work for every artiste on our books, although we can guarantee that we will make every effort on behalf of every artiste. 

 

The majority of the auditions are held in London, and whenever possible we try to arrange these for after school or during school holidays. Casting fees are never paid for TV, film or stage auditions but may be paid for commercials. Parents will be expected to take their own children on individual auditions and pay for their own travel and expenses. 

 

After your child attends an audition, please feel free to give us a call or email us to advice how it went. Feedback is rarely given after an audition and we are contacted only if given a recall, pencil or an engagement. 

 

You may refuse an audition, but once the child has attended an audition, if they should be offered the job, it MAY NOT be turned down unless there are exceptional circumstances, if auditions are continually refused without good reason, your child will be taken off our books. 

 

Self Tapes 

 

Self-tapes are becoming a popular medium in the audition process. Please research tips and read instructions carefully. If scripts are provided for any audition type, please treat them with the privacy and confidentiality demanded. 

 

Self-tapes should be treated as an audition and are a great way for Casting Directors to have access to an individual when there is limited time, based in another country or to give a clearer idea of what to expect prior to meeting the client in person. The script (sides) will be provided along with directions which should be read carefully. Filming can be undertaken on any phone and should be of the face and shoulders only and in landscape mode. An introduction by the artiste is always required, stating name, age and Agent. Read in a natural accent unless requested to do otherwise and if there is another character in the script this can be read by the parent, friend or sibling and must be off camera. Try to use natural sun/daylight in a bright room and a plain background. Plain wall/sheet or screen. The artiste should act/read the lines to the other person off camera and ignore the camera. 

 

Do not upload video to You Tube or social media as scripts must be treated as strictly confidential. Completed videos can then be transferred to Frank Holder Management using WeTransfer, Vimeo, Dropbox or WhatsApp. Title the video with the artistes name, age, part they are reading for and Frank Holder Management. 

 

Availability 

 

You must continually update your availability with us and give any dates your child is unavailable for auditions and/or work. If you do not keep us informed and we must turn down auditions or work because of this, we may consider this to be an unacceptable refusal of work, and we will send notification to take you off our agencies books. 

 

Please also update telephone/mobile numbers and email addresses when necessary. 

 

Child Licence 

 

Children must have a license to work professionally. This is granted by your local education authority and will be arranged by us or the production company as and when needed. 

 

It is very important that your child’s school are prepared to support you, as they will need to supply a letter confirming this should your child gain work for any period of time. 

 

The license also requires 2 passport size photographs (digital accepted by most councils), a copy of the child’s birth certificate and a doctor’s certificate of fitness to work may be requested (which doctors may charge for). 

 

Chaperone 

 

Children aged 16 and under will be accompanied on all professional engagements by parents or licensed chaperones and are expected to arrive punctually for all auditions and engagements. 

 

Parents may not remain on set with any child unless they are acting as the child’s professional chaperone. No other person (including other children) may be on set or in the care of the chaperone whilst a child is working. All children and chaperones represented by us are expected to behave professionally at all times. It is the responsibility of the chaperone to ensure that the child is behaving appropriately and address immediately any concerns. 

 

Any unprofessional behaviour reported to us may result in the child being taken off our books.

 

Confirmed Professional Booking Congratulations!! 

 

If your child is successful in obtaining a project, the Casting Directors will contact us to let us know, they should not contact you directly. If this should happen, please tell them to call us and then call us yourself to let us know they have been in touch. 

 

Frank Holder Management will negotiate the contact and go through the details with you. You may get a call from wardrobe a few days before and the call sheet often the night before. Children MUST be polite, well behaved and listen to instruction from the cast and crew. 

 

If the parent is chaperoning it is very important to stay with them at all times, watch and observe but not get in the way. If it is a professional chaperone, then they will be safe as they will be experienced and hold licences. The law states only a parent or licenced chaperone are allowed to chaperone on set. When not filming or rehearsing the child must be quiet and calm on set or in the wings. 

 

Mobile phones are a NO NO on set so ensure you turn off or place on silent, DO NOT ask for selfies and NEVER upload images to social media as this will be in breach of the contract. Also, DO NOT announce anything on social media (unless shared by us) as the child may be pulled out of the job. DO NOT change our child’s appearance in any way from the time they are booked (such as a hair cut) and advise if braces to be fitted/removed. 

 

Keep travel receipts in case expenses to be claimed. All in all it will be a fabulous experience, so please enjoy and have fun! 

 

Your Details and Data Privacy 

 

Under the Data Protection Act Frank Holder Management hold personal information for children and parents in a secure location. We will use your details only for purposes related to this contract, or as agreed by you or permitted by law, including contacting you with offers of bookings and details of other productions, we are casting for, and about other services related to your bookings. 

 

If at any time you wish your child/children’s details deleted from our records, please advise us in writing and we will remove with immediate effect. 

 

You are responsible for the accuracy of all your details you provide to us in your application and keeping your details up to date. You can contact us at any time to update your details. 
 

Spotlight 

 

It is the requirement and condition of Frank Holder Management that any child aged 4 and above register with Spotlight. 

 

Spotlight is the main portal where Casting Directors look for clients and children can only become members if registered with an agent. Currently the fee is £100 payable directly to Spotlight and agents do not receive any money from this. 

 

Photographs 

 

Artistes are required to have professional up to date photographs taken every year, especially if there has been a growth spurt or a major change in the way your child looks. Babies and toddlers should have their photos updated every six months. 

 

Artistes will be required to update details, photographs and sign and return Terms and Conditions yearly to renew. By signing and/or accepting electronically the Terms & Conditions along with the Registration Form, you are agreeing to having read, understood and to abide by all the Terms & Conditions.